Privacy Policy

Last Updated: December 25, 2024

1. Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us when you:

• Book a photography session or request a quote
• Contact us via email, phone, or contact form
• Subscribe to our newsletter or blog updates
• Purchase photographs or photography packages
• Participate in our events or promotions

This information may include:

• Name and contact information (email address, phone number, mailing address)
• Payment and billing information
• Athlete names, team information, and school affiliations
• Photographs and images taken during our sessions
• Any other information you choose to provide

Automatically Collected Information

When you visit our website, we may automatically collect certain information about your device and browsing activity, including:

• IP address and browser type
• Device information and operating system
• Pages visited and time spent on our site
• Referring website addresses
• Cookies and similar tracking technologies

2. How We Use Your Information

We use the information we collect to:

• Provide Services: Schedule and conduct photography sessions, process orders, and deliver photographs
• Communication: Respond to inquiries, send booking confirmations, and provide customer support
• Marketing: Send promotional materials, newsletters, and updates about our services (with your consent)
• Payment Processing: Process transactions and prevent fraudulent activity
• Website Improvement: Analyze website usage to improve our services and user experience
• Legal Compliance: Comply with legal obligations and protect our rights

3. Photo Usage and Model Releases

Photographs taken during our sessions may be used for:

• Delivery to clients who purchased photography packages
• Portfolio and marketing purposes (website, social media, promotional materials)
• Display in our studio or at events

Important: We obtain appropriate model releases before using photographs for marketing purposes. If you do not wish to have your or your child's photographs used for marketing, please inform us in writing at the time of your session or contact us at info@shootingtrio.com.

4. Information Sharing and Disclosure

We do not sell or rent your personal information to third parties. We may share your information with:

• Service Providers: Third-party vendors who assist with payment processing, website hosting, email delivery, and other business operations
• Schools and Organizations: When providing team or group photography services, we may share photos with the contracting organization
• Legal Requirements: When required by law, court order, or government regulation
• Business Transfers: In connection with a merger, sale, or transfer of our business assets

5. Data Security

We implement reasonable security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include:

• Secure server infrastructure and encrypted data transmission
• Limited access to personal information by authorized personnel only
• Regular security assessments and updates
• Secure backup and storage of photograph files

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

6. Your Privacy Rights

You have the right to:

• Access: Request access to the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information (subject to legal retention requirements)
• Opt-Out: Unsubscribe from marketing communications at any time
• Object: Object to certain processing of your personal information
• Data Portability: Request a copy of your information in a portable format

To exercise these rights, please contact us at info@shootingtrio.com.

7. Children's Privacy

Our services often involve photographing minors participating in youth sports. We collect personal information about minors only with parental or guardian consent. Parents and guardians have the right to:

• Review information collected about their child
• Request deletion of their child's information
• Refuse further collection or use of their child's information
• Opt-out of having their child's photographs used for marketing

8. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your browsing experience. Cookies are small files stored on your device that help us:

• Remember your preferences and settings
• Understand how you use our website
• Improve website functionality and performance
• Deliver relevant content and advertisements

You can control cookies through your browser settings. Disabling cookies may limit some website functionality.

9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We encourage you to review their privacy policies before providing any personal information.

10. Data Retention

We retain your personal information only as long as necessary to:

• Fulfill the purposes outlined in this Privacy Policy
• Comply with legal, accounting, or reporting requirements
• Resolve disputes and enforce our agreements

Photograph files are typically retained for a minimum of 90 days after delivery, though we may keep certain images longer for portfolio and archival purposes.

11. California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including:

• The right to know what personal information we collect and how it's used
• The right to delete personal information
• The right to opt-out of the sale of personal information (we do not sell personal information)
• The right to non-discrimination for exercising your privacy rights

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of significant changes by:

• Posting the updated policy on our website with a new "Last Updated" date
• Sending an email notification to registered users (for material changes)

Your continued use of our services after changes are posted constitutes acceptance of the updated Privacy Policy.

13. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

We will respond to your inquiry within 30 days.